Family Assistant, Eivissa, Ibiza, Spain

JOB FILLED. For a HNW Dutch family we are looking for an experienced Spanish/ English speaking PERMANENT Family Assistant (All-rounder/ Cook) to oversee their stunning property near Eivissa (10 min drive) in Ibiza. Simple family cooking skills essential and drivers only. Dutch language skills are an advantage.

The family of four recently moved from Holland to live in Ibiza fulltime. They previously visited the island over many years. They own and live in a beautiful 600m² (6500 sq. ft/ 10 rooms) ground floor apartment with a large pool and own two other apartments within the building which are used as His and Hers Offices. There are two other parties that occupy the building. Currently the apartments still have work carried out, which are supervised by the interior designer. The interior is very modern, high end and beautiful with a sound system throughout.

The two children (G 7, B11) go to the local private school, which teaches in English. The boy has Asperger syndrome and the girl is very active. Their mother oversees their play activities and home work.

The cleaning is currently provided by a local company who services the apartments once a week.

The current Family Assistant is leaving at the beginning of Jan ’24 after 13 years with the family to work on yachts for the extended family of the Owners. A handover is anticipated.

One of the parents usually travels for one week of a month. For some of the school holidays the entire family travel.

The family usually come together around 7.30pm for dinner and are happy to warm up the cooked food for themselves. There are no allergies or dietary requirements. For breakfast they help themselves, and lunch is usually a snack or a home cooked soup which they love. If there are special events, the family hires a Chef.

The role reports directly to the Principals. The family is easy going/ informal. There is one 10 year old Labrador.

Duties of the Family Assistant  (All-rounder/ Cook):

• Managing the smooth running of the property to high standards
• Overseeing contractors, suppliers and contract cleaners (including training)
• Setting up a structure around the family (scheduling workmen)
• Creating a directory of contacts (some of which already exists)
• Reporting any issues/ obtaining quotes
• Checking the school children’s bags are packed and providing healthy snacks
• Occasionally driving children to school and picking them up
• Ensuring the property is kept child safe
• Shopping online for food (which is delivered)
• Storing shopping and household provisioning
• Planning and cooking simple family meals (the current Family Assistant will advise on favourites etc.)
• Organizing small family events (max 15 people which is exceptional)
• Taking care of the laundry (which could be taken externally)
• Running errands if required
• Ensuring the two cars (Mercedes/ VW) are clean and fuelled
• Pet care and walking the dog twice a day if needed

Requirements:

• A min of 4 years’ experience caring for a private family home
• Must be legal to work in the EU
• Clean EU drivers’ license
• Fluency in English and Spanish (knowledge of Dutch is an advantage)
• Good family cooking skills
• Excellent organizational skills and knowledge of setting up a household
• Must be familiar with Mediterranean climate/ work culture and ideally have local knowledge
• Excellent communications skills
• A recent security check
• References from past families

The Family Assistant is a hands on role that involves overseeing the property and contractors as well as stocking cupboards, cooking or having cars cleaned etc. It is very versatile and requires someone to be highly organized, focused and keen to deliver a smooth service to the family and able to organize a structure accordingly. Candidates should be family orientated, used to dealing with children and ideally have knowledge of neuro-divergent behaviour. The family is looking for someone discreet, reliable, responsible and flexible with a positive outlook, able to support the family.

For the initial trial with the family an en-suite room is offered within the property (depending on the availability of the candidate). This is a live-out permanent role under a Spanish contract. A car is provided for work duties.

Hours: Mon – Thurs, 8am – 4.30pm, Fri 8am – 2.30 (with 30 min for lunch, which is provided) for a 38hrs/ week. For extra hours, time in lieu is given. Very occasionally some work may be required at the weekends.

Salary: €3000 gross/ month, negotiable and depending on experience plus holidays.

To start: A trial is anticipated in December '23